Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. Mitigate risk with proactive payroll and tax alerts. If you enter document information in the List B column, you must also enter document information in the List C column as well. If information has been written in the wrong list (e.g., a Social Security number is in List B or a drivers license in List C) draw an arrow to the correct list and add initials and the date, again preferably in different color ink. Telephone number and email address fields are optional. Form I-9 is used to verify an individual's identity and eligibility to work. Secure .gov websites use HTTPS If the employee is no longer working for the employer, the employer should attach to the existing form a signed and dated statement identifying the error or omission and explaining why corrections could not be made (e.g., because the employee no longer works for the employer). Issuing Authority Enter the issuing authority of the List A document or receipt. Existing employees should not complete a new Form I-9 as long as they have a valid I-9 already on file. Lets create value across your portfolio. Yes. Enter your expiration of commission date. When is an employee required to use "N/A" in Section 1? See how our solutions help you reduce risk, save time, and simplify compliance management. No. Is an expired Permanent Resident Card with a valid sticker on the back extending the expiration date considered a valid List A document? For Form I-9 purposes, you may accept these licenses. If the employee presents a U.S. passport, you must copy the front page and the back barcode page. You'll need a valid credit card to pay the renewal fee, plus you'll need a printer available to print out your 30-day temporary license. In arecent Paycor webinar on Form I-9 compliance,HR = expert Becky Becker gave attendees great insights into the risks facing employers who dont pay enough attention to their employment eligibility verification obligations. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. Twitter. There are three lists of documents. Theres never been a better time to join. When prompted to select which List B and C documents the employee presented, select "Driver's license or ID card issued by a U.S. state or outlying possession" when an employee has presented a U.S . Any other comments or notations necessary for the employers business process. Since 2007. Enter the employees name as it is listed on the employees Social Security Card. Please complete, sign stamp/seal The NAU NOTARY PUBLIC FORM (last page of this packet) with your unexpired notary stamp and return it to the NAU employee so that they may send it to us with the Form I-9 and the photocopies of the employment documentation as well. Gunzenhausen (German pronunciation: [ntsnhazn] (); Bavarian: Gunzenhausn) is a town in the Weienburg-Gunzenhausen district, in Bavaria, Germany.It is situated on the river Altmhl, 19 kilometres (12 mi) northwest of Weienburg in Bayern, and 45 kilometres (28 mi) southwest of Nuremberg.Gunzenhausen is a nationally recognized recreation area. Can my employee leave any part of Section 1 of the Form I-9 blank? A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. You dont need to put every document under a blacklight. Get real-time analytics to HR & Payroll data. The information required includes the document (s) title; issuing authority; document number and expiration date, if any. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. ruston city court hours; conventional tillage advantages and disadvantages; texas express lane payment; i can t pass the praxis core writing Who should be contacted in the event of an ICE Notice of Inspection? Who is in charge of immigration compliance? An employer may not correct errors or omissions in Section 1. If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. Click the Click to Finish button at the bottom of the form. If, however, you determine that the document with a different name does not reasonably appear to be genuine and to relate to her, you may ask her to provide other documents from the Lists of Acceptable Documents on Form I-9. Claim hiring tax credits and optimize shift coverage. An employee must fill in their: Employers must ensure that employees sign their name and date the form. Learn more about our product bundles, cost per employee, plans and pricing. Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. VALID FOR WORK ONLY WITH DHS AUTHORIZATION, About Data Governance Center, powered by Collibra. We help you stay updated on the latest payroll and tax regulations. Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. In some cases, a U.S. visa number contains one letter followed by seven numeric characters. You may not enter any special characters. Leave payroll and taxes to the experts so you can focus on your business. Then the Warning message #2 will appear letting you know that you must print Section 2. Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. Full Name of List B Documents and List B Documents Abbreviations: List C Documents establish employment authorization. The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. Here is a quick reference for common documents: U.S. Passport. Is a state-issued temporary driver's license an acceptable List B document? An employee may have several U.S. visas in his or her passport. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. A state-issued temporary driver's license is an acceptable Form I-9 List B document if it contains a photograph or identifying information such as name, date of birth, gender, height, eye color, and address. A card that includes any of the following restrictions is not an acceptable List C document: The form should be used for all new hires and rehires. If re-verification is required and an employer doesnt do so, then they are knowingly employing an undocumented worker. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. Do not accept expired document(s). You may accept a driver's license if it contain a photograph or, if it does not contain a photograph, it includes identifying information such as name, date of birth, gender, height, eye color, and address. If you are a AAA member, you may visit a AAA office to renew your driver's . Employers should not backdate the form, but should clearly state the actual date employment began in the certification portion of Section 2. Verifies that and employee is authorized to work in the United States. *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people. The information required includes the document(s) title; issuing authority; document number and expiration date, if any. This tends to come up only with New York driver's licenses, so I am going answer assuming you are in New York. Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. Discrepancies that E-Verify employer must notate when participating in the IMAGE program. Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal. Paycor has the right defenses in place to protect your data. For expert explanations of labor laws and Cal/OSHA regulations, not legal counsel for specific situations, call (800) 348-2262 or submit your question at www. Who is in charge of re-verification procedures for employees with Employment Authorization documents? If you enter document information in List C column, you must enter document information in the List B column as well. When does the 90-day validity period begin for an employee presenting a receipt for the application for the replacement of any lost, stolen, or damaged List A, List B, or List C document? Online Driver's License Renewal You can renew your license online by accessing the Alabama Online Driver License Issuance page through the Alabama Law Enforcement Agency website. This section will auto-populate if you are using a computer to complete the form. Receipt(s) for lost, stolen or damaged document(s) are acceptable. Enter N/A if there is no expiration date. Document Number Enter the List A document or receipt document number. Address the varying challenges of women and together be a champion for business growth. Are you keeping up with I-9 compliance requirements? E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. If not a U.S. citizen, applicant must legally be in permanent status in the United States and domiciled in Alabama. A decision is expected by the end of 2023. Is a confirmation receipt an acceptable receipt for a lost Employment Authorization Document (EAD) (Form I-766)? Proof of insurance. Form I-797C, Notice of Action, which is mailed to the employee by USCIS is an acceptable receipt to acknowledge that an application for a replacement EAD has been submitted. Contact us today so we can learn more about your business. Any employees who provided expired List B items were required to provide unexpired documentation by July 31, 2022. Engage new hires with onboarding and control costs with timekeeping. Neighbouring districts are (from the north clockwise) Ansbach, Roth, Eichsttt and Donau-Ries. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. Attract top talent, develop employees, and make better decisions with actionable data. Accurate completion of Form I-9 is a key component of compliance. Tell us about your organization and what you want to accomplish and well recommend a custom solution. Most companies will have a paragraph in their handbook about immigration compliance, but this just isnt enough. The most common error is failing to complete the I-9 form. Internal audits are the best way to determine your liability and uncover errors. Initial and date the correction or omitted information. The employer should attach a note to the employees Form I-9 explaining the discrepancy. We use a digital fax service so that we can see the form exactly as you send it. "List B documents are identity documents for I-9 purposesfor example, a common List B document is a driver's license," said Jorge Lopez, an attorney in the Miami office and chair of the Global . Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. If you are using the computer, select the issuing authority form the drop-down menu. Section 3: Re-verification and Rehires This is the very last page of the Form I-9. PHA+Q2hlY2sgeW91ciBpbmJveCBmb3IgYW4gZW1haWwgY29uZmlybWluZyB5b3VyIHN1YnNjcmlwdGlvbi4gRW5qb3khPC9wPg==, I-9 Compliance FAQs: Everything You Need to Know for 2023, recent Paycor webinar on Form I-9 compliance, U.S. If the preparer and/or translator who helped with a correction or noted omitted information completed the preparer and/or translator certification block when the employee initially completed the Form I-9, he or she should not complete the certification block again. The Department encourages all eligible customers to conduct their driver license services online. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. Control costs and mitigate risk with accurate timekeeping. Do I need to see a current DHS document? Enter N/A if there is no expiration date. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? How often you should complete an audit depends mostly on your company size. Learn a lot in a little bit of time with our HR explainers. Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. How can I add an electronic signature field to Form I-9? Only if no other method is available should you fax the card to us. A vertical driver's license or identification card will be issued to anyone under age 21. What documents can a refugee present to complete Form I-9, Employment Eligibility Verification? The new card is a credit card type document. Employers are not required to record information from the student's Form I-20 in Section 2. My company currently keeps copies of documentation presented by my employees for Form I-9. Find quality candidates, communicate via text, and get powerful analytics. Enter the document type (name), document number and document expiration date. A: No, as long as the employee presents an unexpired driver's license and an unrestricted Social Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List B document or receipt. How to Complete Form I-9 with Examples. An exception exists for federal contractors. You should ensure that all fields name, date of birth, Social Security number, etc. are completed. Can I require that the former employee complete Form I-9 before I issue him or her a final paycheck or a W-2? A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. The range of possible penalties is regularly increased and now stands at: If employers try to trick ICE, or ignore credible warnings, they risk serious fines. Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? 1. mhhauto registration code Am I required to retain original Forms I-9 with signatures or are photocopies or faxed copies acceptable? [15] 4 Add the date the employee began. Is an unsigned Social Security card valid? If you keep the process in-house, make sure that the employee in charge of auditing your I-9 forms isnt the same one who filled them out in the first place. Employers must use only the newest version of Form I-9. Looking for U.S. government information and services? Employees who choose to enter their I-94 Admission Number on the Form I-9 should also enter theirforeign passport number and country of issuance. The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. Employers may not specify what documents an employee must submit. We need you to attest to the following facts: List A Documents establish both identity and employment authorization. First, if the issuing authority extended the expiration date, you may accept the document as a valid List B document. If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. issuing authority and expiration date in the Additional Information Field of Section 2 of the Form I-9, and then initial . Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. A magnifying glass. Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as You must obtain an unexpired document and submit as soon as possible. Anyone who has never held a Hawaii driver's license or instruction permit, must apply in-person and provide documentary proof of legal name, date of birth, social security number, legal presence and Hawaii principal residence address. Document Title Enter the title of the List A document or receipt in this field. First Name of the Employer or Authorized Representative Enter your full legal first name. Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. If the List B and List C document are acceptable, then do not ask for a List A document. Specific I-9 documents can be issued to certain person categories. Please consult with the I-9 Compliance Specialist if you need assistance completing the form.
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